Privacy Policy

1. Who We Are

Youbooks Edtech Pte Ltd, incorporated in Singapore, is the data controller for BriMinds.ai.

Registered Address: 200 Cantonment Road, #06-01A, Southpoint, Singapore 089763
Email: info@briminds.ai
Website: www.briminds.ai

2. Information We Collect

We may collect the following information:

2.1 Registration Information

• Student full name
• Email address
• Grade/class level
• Age and country of residence
• School name
• Parent/guardian name and contact details for minors

2.2 Learning and Participation Data

• Course progress and completion status
• Quiz and assessment responses
• XP points, badges, rankings, certificates, and leaderboard data
• Coding exercises, prompts, projects, AI interactions, and generated outputs

2.3 Payment Information

We do not store card details. Payments are processed by secure third-party gateways. We retain only limited transaction information required for accounting and compliance.

2.4 Technical Information

• Device and browser type
• IP address and approximate geographic location
• Usage analytics, session duration, and login timestamps
• Platform activity and feature usage

2.5 Communications

We collect communications sent to customer support or feedback channels.

3. How We Use Information

We use information to:

• Create and manage accounts
• Deliver AI education content and personalized learning pathways
• Enable computational thinking and coding activities
• Track progress, XP points, assessments, badges, and certifications
• Improve AI-powered learning experiences
• Send important Programme updates and notifications
• Maintain platform safety and prevent misuse
• Provide customer support
• Comply with legal and regulatory obligations

4. AI Tools and AI-Powered Learning

BriMinds.ai uses AI technologies to provide learning support, recommendations, coding assistance, assessments, and educational engagement.

AI-generated responses may occasionally contain inaccuracies or incomplete information. Students should independently verify important information.

We may process anonymized and aggregated learning data to improve educational models, platform quality, and learning outcomes. Personal information will not be used to train public AI systems without explicit consent.

5. Children Under 13 — COPPA Compliance

We do not knowingly collect personal information from children under 13 without verified parental consent.

Parents can contact us at info@briminds.ai.

6. Legal Basis for Processing

For UK/EU users, we process data based on:

• Contractual necessity
• Legitimate interests (security, analytics, improvements)
• Consent (optional marketing or publicity)
• Legal obligations

7. Data Sharing

We may share data with trusted service providers including:

• Cloud hosting and infrastructure partners
• Payment processors
• Email communication providers
• Analytics providers using aggregated or anonymized data where possible

We do not sell personal data to advertisers or third parties.

8. Media, Recognition and Competitions

With consent, selected participants may be featured in rankings, competitions, recognition programmes, case studies, social media, educational events, or promotional materials. Parent/guardian consent applies for minors.

9. Data Retention

We retain personal data only as long as reasonably necessary:

• Account data: duration of enrolment plus 3 years.
• Financial records: 7 years.
• Learning progress and certifications: up to 5 years.
• Data of users under 13: not retained beyond access period without renewed consent.

10. Data Security

We implement industry-standard safeguards including TLS/SSL encryption, access controls, security reviews, and secure infrastructure to protect personal information.

11. International Data Transfers

As a Singapore-based company with global users, personal data may be processed in Singapore and other jurisdictions with appropriate safeguards for international transfers.

12. Your Rights

Depending on jurisdiction, users may have rights to:

• Access personal data
• Correct inaccurate information
• Request deletion
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time

Requests may be submitted to info@briminds.ai.

13. Cookies and Tracking

We use cookies and similar technologies for platform functionality, security, analytics, and improving user experience. Browser settings may be used to manage non-essential cookies.

14. Third-Party Tools

The Platform may recommend or integrate third-party tools including AI or productivity tools for learning purposes. These services have independent privacy policies, and the Company is not responsible for their practices.

15. Changes to This Policy

We may revise this Privacy Policy periodically. Material changes will be notified through the Platform or email and updated on www.briminds.ai.